If you are a LMFT, LCSW, PhD, PsyD or LPCC and currently have clinical employees, or you are considering hiring employees, an employment policy manual that also includes HIPAA compliant information, is an essential part of practice management.

Mari A. Lee, LMFT, CSAT-S, CPTT-S, MBATT-S is a licensed Marriage and Family Therapist with over 25 years of business management experience. She is an author, speaker, supervisor and a respected business coach to mental health professionals around the world. Mari has devoted a year and a half of focused research and invested over $2,500 in working with the experts listed below in order to create an employment manual for private practice clinicians who employ or are considering employing clinical staff. This manual is for licensed mental health professionals who would prefer to not re-invent the wheel, or those clinicians who do not have the time to invest in the intensive writing and research that such a manual requires.

Mari would like to recognize the following individuals who supported this manual and project:

President of Human Resources and the Chief Operations Officer for Lawry’s Restaurants Tiffany Stith provided a wealth of important information for this manual. Tiffany has her MBA from Pepperdine University, and has held Human Resource Vice Presidency positions, and Presidency positions for over 20 years. Tiffany was the district chair for the Professionals In Human Resources Association (PIHRA), and is an award winning professional whose contributions were instrumental in creating this manual.

California employment attorney Monique Ngo-Bonnici offered invaluable information and consulting on California business employment policy. Monique was named as one of only 50 California lawyers to The Recorder’s “Lawyers on the Fast Track” list and was nominated by the Los Angeles Business Journal as a “Women Making a Difference Rising Star.” Monique was also awarded the 2018 Rising Star for Labor & Employment by Euromoney LMG and was selected as a Benchmark Litigation 2018 and 2020 Labor & Employment Star. 

HIPAA and security expert, Clinton Campbell, LMHCA, CISSP. Clinton is the founder of QuirkTree a company that offers a wide range of data security consulting and risk management services to everyone from solo practitioners to large enterprises. Clinton “has more than 16 years of experience in cybersecurity and privacy as well as 8 years of academic and professional experience in mental health. Upon completion of an MS in Computer Science from the University of Tulsa’s Center for Information Security, Clinton joined the National Security Agency’s Information Assurance Directorate where he spent several years digging for weaknesses in cryptographic systems. Clinton says that his work as a psychotherapist has played an equal if not greater role in shaping his approach to the industry’s most difficult challenges.”

Frances Harvey, for over a decade, Frances was the Director of one of the largest professional counseling centers in Southern California, managing multiple offices and staff members. Frances has extensive experience in the hiring and employment management of clinical interns and licensed therapists.

Mari also worked closely with a copy editor in the final stages of writing in order to create a well formatted manual with attention to layout, grammar, spelling and design.

Please read the following description carefully

Product description: This multi-page manual is organized to cover key areas of employment. Mari gives each therapist who has purchased the manual copyright permission to brand the manual with your own website, logo and practice information. As an extra support, the manual is highlighted in various places indicating where you will want to insert your own practice information. As this manual is a word document, you are able to conveniently edit and/or add specific information unique to your practice, state, country, or jurisdiction.

The Employee Policy Manual Includes the following:

• Equal Employment Opportunities

• Employment At-Will Information

• Employee Professional Methods and Practices

• Monthly Staff Meetings Policy

• Employee instructions on documentation

• Disciplinary Actions

• Termination

• Work Schedules

• Supervision

• Fees

• Cell Phone Policy

• Voicemail/Answering Machine Policy

• Vacation/Time Off Policies

• Malpractice Insurance Mandates

• Common Sense Consideration in Ending Employment

HIPAA Information and Technology Privacy and Security Policies

• Information and Technology Privacy and Security

• Sensitive Information Policy

• Information Privacy and Security Manager

• Business Associates Information

• Authorized Computing Devices

• Decommissioning Computing Devices and Data Destruction

• Online Accounts

• Social and Professional Networking Policy

• Secure Communication

• General Incidents

• Security Breaches

Created for: Licensed clinicians for use in their private practice or clinic. 

Format: The Employee Manual is delivered via email in a downloadable zip file containing a multi page customizable Word document. Once purchased and downloaded, you may “brand” the manual with your own logo and practice information without the worry of copyright infringement and organize how you wish for your practice. The sections to edit with your information are highlighted in yellow as a support so that the therapist can easily customize with their practice information.

The download is simple: FROM YOUR LAPTOP OR COMPUTER (not your smart phone or mobile device), click on the button below to add to your shopping cart. Once purchased, you will be emailed a link for download that is active for 24 hours ONLY. Click on the link in the email, follow the simple steps, and save to your desktop. PLEASE NOTE THAT THIS IS AN E-PRODUCT AND THERE ARE NO REFUNDS AS AN E-PRODUCT CANNOT BE RETURNED.

Important notes before purchasing the employee support manual:

1. This material is for licensed therapists and clinical professionals for use within their private practices or agencies. Please do not purchase this material if you are not a licensed professional.

2. This is material for use within the purchaser’s clinic or practice only. Sharing with others who have not purchased this material (s) violates copyright law.

3. Every state has their own governing board, as such, legal, ethical and clinical guidelines may differ. Please check with your state’s or region’s legal and ethical board mandates to ensure that you are operating within your scope of practice, duties and experience, and providing the standard of clinical care in using this material as mandated by your state board.

4. This is a manual to assist you in practice management. While this manual covers many important areas of employee management, no manual can cover every aspect of employment management as the laws may vary from state-to-state, region-to-region, and may change year-to-year. If you choose to purchase and use this Employment Policy and HIPAA manual within your practice and with employees, you do so at your own risk. Additionally, you understand that you will be responsible for all legal and ethical considerations within your state or region in managing employees, and that you are responsible for keeping up-to-date on the employment laws and HIPAA changes within your state or region and updating your manual as needed. Mari A. Lee, LMFT, any company, affiliate, consultant, associate, employee or any person or corporation personally or professionally affiliated with Mari A. Lee, LMFT will not be held legally responsible for your use or non use of this material.

IMPORTANT NOTE WHEN PURCHASING: Please download within 24 hours after purchasing through your laptop or computer. DO NOT download through a smartphone, pad or mobile device as the link may not be live. All sales are final.